Postado em: Finanças em Sudeste da Inglaterra | Última actualização: |
Office Manager/ PA Manager – Hertfordshire
PA Duties Primarily to Directors, and partially to senior Directors/Management
Discretely Assist/manage varying personnel requirements of Board members
Diary management for Directors & senior staff
Manage travel & accommodation bookings for CEO and directors
Office Manager Duties.
Manage existing office administrators / receptionists and front of house requirements
Accumulating and updating senior staff weekly diaries
Arranging / organising event days and hospitality functions for the Group
Record meeting minutes when required
Manage / record staff holidays
Assist with management of Web site content
Assist with management of Intranet content/updates
Assist with document and digital presentations/pre-quals with estimating department
Assist with production of marketing information/products
Assist in draughting/updating monthly newsletters including all necessary photography
Manage office stationary requirements and maintenance/functionality of office equipment
Organise any meeting venue/catering/beverage requirements
Schedule meeting room requirements
Skills.
Discretion, trustworthy, discreet
Ability to be flexible in terms of job role
Excellent communication Skills
Ability to for see Directors requirements / ways of doing things
Ability to act on persons own merit and ability to think for themselves
Strong organisational and planning skills, ability to multitask
Ability to cope with high pressure fast acting office environment
Good attention to detail and creativity
Proactive attitude
Presentable and approachable
Conclusion:
The above is a snap shot and a non-exhaustive list of duties and responsibilities. The person we are looking for has too be confident but not overpowering. It is a newish role so patience are required as the role will be established and evolve over time. We are not a massive corporate company and so do not want a person who has a black and white attitude, moreover someone who appreciates it being a family business so has to be like minded in terms of our approach to staff management and operation
