Project Manager - Congress and Events

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The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. Based in Vienna, the society represents more than 9,600 members and organises the largest annual IR congress in the world. Our main mission is to provide education and training to our members, to enhance patient care and to constantly improve the medical discipline of interventional radiology.

We are looking for a new team member to join our Congress and Event Management Department, an integral part of our organisation with many diverse roles, from the organisation of large educational scientific events with thousands of delegates, to more exclusive meetings with only a handful of participants. In these roles, you will be responsible for the effective organisation and management of various association activities, such as congresses, courses and meetings, either independently as a project manager or collectively with the team.

Congress and Events - Project Manager
Congress & Event Management Department
1010 Vienna full time immediate start

• Planning and executing of projects; congresses, courses and meetings
• Coordinating and managing all stakeholders to deliver within project timelines, while maintaining collaborative relationships
• Sourcing, negotiating and contracting of existing or new suppliers; venues, service providers, housing and logistics partners
• Managing and maintaining effective event budgets and preparing purchasing accounts for approval by senior management
• Primary point of contact for internal teams and external partners and suppliers
• Traveling to and supporting on-site event delivery and execution
• Overseeing and coordinating event set-ups
• Analysing event success
• Supporting department heads and team members with other projects

• Minimum of two years' experience in congress and event management
• Fluent written and spoken English (C1 level) and German (minimum B2 level)
• Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)
• Customer focus, accuracy, stress resistance
• Strong communication and interpersonal skills for engagement with external stakeholders
• Motivation and enthusiasm to work as part of an ambitious team, as well as having the drive and self-sufficiency to work independently

Desirable qualifications, skills and experience

• Relevant educational background (Tourism college, university degree, etc)
• Previous experience with hotel and flight booking systems
• Previous experience with event management software, in particular EventsAIR
• Proficiency in additional language(s)

• Friendly atmosphere in an international and highly-motivated team
• Diverse range of tasks and innovative work environment
• Responsibility for your own projects
• Travel opportunities
• Team-building events
• Beautiful office space in Vienna downtown
• The minimum starting salary is € 2,400 gross, with the option to negotiate based on the qualification and experience of the candidate.

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